Create a new Warehouse
Navigate to the Warehouse List page and click the “+ Create Warehouse“ button.
The Create Warehouse modal is displayed:
Please ensure that all relevant fields are appropriately assigned to the Warehouse in the form. Note that "Trading Partner" cannot be re-assigned after initial linking. Contact Veratrak for support if this need arises.
Select the appropriate Measurement System for emission reports (Metric or Imperial), Transport Emissions Template, and Warehouse Emissions Template. These options can be modified later if needed.
Template Types can be Self-Reported (these include self-reported emissions, and no emissions calculation is required) and Non Self-Reported (the Hub will generate carbon emissions calculations based on the input data collected).
Learn more about Data Collection Templates.
Once a warehouse is created, it will be displayed in the Warehouse list.
Warehouse Details view
The Warehouse Details page provides users with a detailed view of a specific Warehouse, including contacts and history.
To access Warehouse Details click on the Warehouse row or click the ellipses button, then click View in the popup menu.
On the Warehouse Details page, each Data Collection Template can be downloaded by clicking the Download button or can be viewed by clicking on the Preview button. These can be provided to internal users or to guests for submitting data.
Click on the "Add Contact" button to add a new contact related to the Warehouse and assign reporting responsibilities. Edit or remove contacts as needed. Internal users can identify if any new contacts have not completed registration, and can "Resend Invite" to these users as needed.
Learn more about Guest User Data Collection.
Edit Warehouse
There are two ways to edit a warehouse:
On the Warehouse list click the ellipses button and click Edit
From Warehouse details by clicking the Edit Details button in the top right corner:
Please note that the Trading Partner field is not editable on the Edit window. Contact Veratrak Support if this need arises. All other fields are fully customisable and can be modified to meet Warehouse needs.
Warehouse status
The available onboarding statuses are:
New (automatically assigned when creating a new warehouse);
Pre-Onboarded (the status at the completion stage);
Onboarded* (all required information was provided and Warehouse is ready to submit emission reports);
Inactive (warehouse is closed and no longer sends reports)
*Only Onboarded warehouses will generate email notifications to users to submit data.
Delete Warehouse
To delete a warehouse:
On the Warehouse list click the ellipses button and click Delete
From Warehouse details by clicking the Delete Warehouse button in the top right corner
File Upload History
The File Upload History shows all reported Data Collection related to the Warehouse on screen.
Users can click the down arrowhead button to unfold the record and view the upload details, including any specific error descriptions and file names.
The details of the selected file upload are displayed based on its processing status, as follows:
For "Success" uploads, the "Preview" and "Download" buttons will be available for the uploaded file;
If the file has a "Failed" status and the submitted data collection option is "Non Self-reported monthly total per shipment", then the "Preview" and "Reupload" buttons will be displayed;
The current emissions status details will be briefly described in text;
The name of the submitted file and/or the attached file will be shown.
Further read: